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Facility Readiness and Stock Tracking Application Demo Video (please click image below)


About the Facility Readiness and Stock Tracking Application

Download the CommCare Application

The Facility Readiness and Stock Tracking application is available to be imported directly into your CommCare project space, along with all free COVID-19 template applications, in this library: https://www.commcarehq.org/covid19 


Application Version History

  • 26 June, 2020 (Latest Update): Updated with French, Spanish, Portuguese, and Hindi translations
  • April 13, 2020: First Version Released

Application Overview

In order to support COVID-19 response, this application has been designed to help identify facilities that need their capacities increased, as well as note potential stock imbalances. The application promotes the completion of a facility readiness assessment for COVID-19, including the identification of gaps and tracking their status over time as they are addressed. 

Using a standardized protocol such as the protocol provided here, facility readiness data and critical stock usage data can be systematically collected, formatted into actionable reports and shared rapidly with decision making organizations and individuals globally to plan for and predict facility readiness and critical stock items needed in response to the COVID-19 pandemic. Interim guidance on essential resource planning can be accessed directly on the WHO website.

Please see this application concept note to learn more about this application's design.

Application Details

Application Workflow

The application was designed to reflect the WHO essential resource planning guidelines and to enable COVID-19 health facility assessments for health care facilities based on the WHO Hospital Readiness checklist for COVID-19. Dimagi’s team of software engineers and implementation specialists built the app to support the following processes: 

  • Registration of health care facilities

  • Facilitates facility planning readiness exercise

  • Capture and report details on urgent need of specific COVID-19 related resources

  • Report on oversupply of specific COVID-19 related resources


Facility Readiness and Stock Tracking Application Workflow

Description of Forms in CommCare

The table below breaks down the the role of each form in the CommCare application:

  • Form Name (CommCare)

  • Form Name (WHO)

  • Form Purpose

  • Summary of content

  • Collect information from whom

  • Timing of Data collection 


Facility Readiness and Stock Tracking Application Forms

CommCare Form Name

Form Source

Form Purpose

Summary of Content

Collecting Information From Whom

Timing of data collection

Facility Registration

N/A

This form registers all facilities into the app to be assessed

  • Basic facility details

  • Facility contact details

  • Facility staff numbers

N/A

Immediately once the user has logged in for the first time at their facility

Edit Facility Information

N/A

To edit/update any incorrect information captured in the registration form for the facility

  • Edit Basic facility details

  • Edit Facility contact details

  • Edit Facility staff numbers

N/A

Only if incorrect information about the facility has been found

Update Critical Facility Stock

WHO Form v4

Critical Stock Capture and tracking

  • Consumable stock tracking

  • Equipment

  • Stock tracking

  • Stock threshold alerts

Collected across all facility departments

Depending on Covid caseload Weekly or daily

Facility Planning Readiness Form

Adapted WHO form 

CERAHGENEVE COVID-19 health facility assessment for primary health care facilities 

To track the planning and readiness the facilities capacity to address COVID-19 cases

  • Planning date

  • Readiness and planning checklists

  • Readiness score per section

Collected across all facility departments

This form should be used before the first cases of COVID-19 have been identified at the facility and reviewed weekly or daily

Report Urgent Need


A report submitted to alert management of a urgent need of a specific COVID-19 related resources

  • Date of Request

  • Type of items needed

  • Number of items needed

  • Human resource needs

  • Number of resources needed

  • Urgency of need

Collected across all facility departments

This form should be filled out whenever the facility is in urgent need of critical COVID-19 related resources

Report Resource Oversupply


A report submitted to alert management of an oversupply of specific COVID-19 related resources

  • Date of oversupply

  • Type of items oversupplied

  • Number of items oversupplied

  • Human resources oversupplied

  • Number of resources oversupplied

Collected across all facility departments

This form should be filled out whenever the facility identifies an oversupply of COVID-19 related resources

App Data Dictionary

The application's case summary is a great way to see every case property and form questions. However, some properties are more critical than others. Here are the most important case properties and values, organized by key information related to the Facility case.

  • Facility cases

    • Facility case properties

    • Facility stock counts

    • Facility stock count dates

    • Facility readiness sectional scores

    • Facility readiness review dates


Facility Case Properties & Descriptions


Facility Case Properties

Property Descriptions

facility_name


facility_gps

The GPS coordinates of the facility

primary_contact_name

The name of the primary person to be contacted at the facility

primary_contact_phone

The phone number of the primary contact

primary_contact_role

The role at the facility of the primary contact

total_non_icu_beds

The total number of non-ICU beds available at the facility

facility_managing_authority


government__public

The facility is managed by the Government

ngonot-for-profit

The facility is managed by an NGO o Not for Profit Organisation

private-for-profit

The facility is managed by a Private For Profit Organisation

missionfaith-based

The facility is managed by the a faith based Organisation

other

The Facility is managed by a organisation not listed in the options

medical_doctors

The total number of medical doctors at the facility 

clinical_officers

The total number of clinical officers at the facility

nurses

The total number of nurses at the facility

midwives

The total number of midwives at the facility

healthcare_assistants

The total number of healthcare assistants at the facility

laboratory_technicians

The total number of laboratory technicians at the facility

community_health_workers

The total number of community health workers at the facility

examination_gloves

Stock of examination gloves available

surgical_gloves

Stock of surgical gloves available

protective_goggles

Stock of protective goggles available

face_shields

Stock of face shields available

particulate_respirator

Stock of particulate respirator available

surgical_masks

Stock of surgical masks available

lab_screening_test_kits

Stock of lab screening test kits available

lab_confirmation_test_kits

Stock of lab confirmation test kits available

rt-pcr_kits

Stock of rt pcr kits available

lab_extraction_kits

Stock of lab extraction kits available

viral_transport_mediums

Stock of viral transport mediums available

fingertip_pulse_oximeters

Stock of fingertip pulse oximeters available

concentrator_o2

Stock of concentrator o available

adult_ventilators

Stock of adult ventilators available

pediatric_ventilators

Stock of pediatric ventilators available

neonatal_ventilators

Stock of neonatal ventilators available

cpap_10_machines

Stock of cpap machines available

cpap_units_w_nasal_tubing_and_masks_for_adults

Stock of cpap units w nasal tubing and masks for adults available

oxygen_flowmeters

Stock of oxygen flowmeters available

mechanical_suction_pumps

Stock of mechanical suction pumps available

high_flow_nasal_cannulas

Stock of high flow nasal cannulas available

total_icu_beds

Number of ICU beds available at the facility

open_icu_beds

Number of open icu beds available

open_non-icu_hospital_beds

Number of open non icu hospital beds available

total_non-icu_beds

Number of non-icu beds available

stock_take_date

The date of the most recent stock take

show_alerts


yes

The user has selected to see alerts of stock levels

no

The user has selected to not see alerts of stock levels

alert


all_items

The user has selected to see alerts of stock levels for all items

just_items_below_threshold

The user has selected to see alerts of stock levels for selected items that fall below the threshold

threshold_value

The threshold (days) value select by the user below which they will receive stock notifications

threshold_items

The items selected by the user that they want to receive threshold notifications about

score_human_resources

On a scale of 1, 0.5, 0, the score achieved on the Human Resources section of the Facility Planning Readiness form.

score_max_human_resources

With 1 point per checklist item, the maximum possible score of the Human Resources section of the Facility Planning Readiness form.

score_information_education_communication

On a scale of 1, 0, the score achieved on the Information, Education and Communication section of the Facility Planning Readiness form.

score_max_information_education_communication

With 1 point per checklist item, the maximum possible score of the Information, Education and Communication section of the Facility Planning Readiness form.

score_surveillance

On a scale of 1, 0.5, 0, the score achieved on the Surveillance section of the Facility Planning Readiness form.

score_max_surveillance

With 1 point per checklist item, the maximum possible score of the Surveillance section of the Facility Planning Readiness form.

score_triage_and_early_recognition

On a scale of 1, 0.5, 0, the score achieved on the Triage and Early Recognition section of the Facility Planning Readiness form.

score_max_triage_and_early_recognition

With 1 point per checklist item, the maximum possible score of the Triage and Early Recognition section of the Facility Planning Readiness form.

score_diagnosis

On a scale of 1, 0.5, 0, the score achieved on the Diagnosis section of the Facility Planning Readiness form.

score_max_diagnosis

With 1 point per checklist item, the maximum possible score of the Diagnosis section of the Facility Planning Readiness form.

score_isolation

On a scale of 1, 0.5, 0, the score achieved on the Isolation section of the Facility Planning Readiness form.

score_max_isolation

With 1 point per checklist item, the maximum possible score of the Isolation section of the Facility Planning Readiness form.

score_case_management_medicines

On a scale of 1, 0.5, 0, the score achieved on the Medicines subsection of the Case Management section of the Facility Planning Readiness form.

score_max_case_management_medicines

With 1 point per checklist item, the maximum possible score of the Medicines subsection of the Case Management section of the Facility Planning Readiness form.

score_case_management_equipment_material

On a scale of 1, 0.5, 0, the score achieved on the Equipment/Material subsection of the Case Management section of the Facility Planning Readiness form.

score_max_case_management_equipment_material

With 1 point per checklist item, the maximum possible score of the Equipment/Material subsection of the Case Management section of the Facility Planning Readiness form.

score_case_management

On a scale of 1, 0.5, 0, the score achieved on the Case Management section of the Facility Planning Readiness form.

score_max_case_management

With 1 point per checklist item, the maximum possible score of the Case Management section of the Facility Planning Readiness form.

score_infection_prevention_and_control_ppe

On a scale of 1, 0.5, 0, the score achieved on the PPE subsection of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_max_infection_prevention_and_control_ppe

With 1 point per checklist item, the maximum possible score of the PPE subsection of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_infection_prevention_and_control_ppe_visitors

On a scale of 1, 0.5, 0, the score achieved on the PPE-Visitors subsection of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_max_infection_prevention_and_control_ppe_visitors

With 1 point per checklist item, the maximum possible score of the PPE-Visitors subsection of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_infection_prevention_and_control_ppe_plan

On a scale of 1, 0.5, 0, the score achieved on the PPE Planning of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_max_infection_prevention_and_control_ppe_plan

With 1 point per checklist item, the maximum possible score of the PPE Planning of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_infection_prevention_and_control_waste_collection_and_disposal

On a scale of 1, 0.5, 0, the score achieved on the Waste Collection and Disposal subsection of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_max_infection_prevention_and_control_waste_collection_and_disposal

With 1 point per checklist item, the maximum possible score of the Waste Collection and Disposal subsection of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_infection_prevention_and_control_water_sanitation_and_hygiene

On a scale of 1, 0.5, 0, the score achieved on the Water, Sanitation and Hygiene subsection of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_max_infection_prevention_and_control_water_sanitation_and_hygiene

With 1 point per checklist item, the maximum possible score of the Water, Sanitation and Hygiene subsection of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_infection_prevention_and_control_disinfection_and_sterilization

On a scale of 1, 0.5, 0, the score achieved on the Disinfection and Sterilization subsection of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_max_infection_prevention_and_control_disinfection_and_sterilization

With 1 point per checklist item, the maximum possible score of the Disinfection and Sterilization subsection of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_infection_prevention_and_control

On a scale of 1, 0.5, 0, the score achieved on the Infection Prevention and Control section of the Facility Planning Readiness form.

score_max_infection_prevention_and_control

With 1 point per checklist item, the maximum possible score of the Infection Prevention and Control section of the Facility Planning Readiness form.

score_logistics_patient_and_sample_transfer

On a scale of 1, 0.5, 0, the score achieved on the Logistics: Patient and Sample Transfer section of the Facility Planning Readiness form.

score_max_logistics_patient_and_sample_transfer

With 1 point per checklist item, the maximum possible score of the Logistics: Patient and Sample Transfer section of the Facility Planning Readiness form.

score_total

On a scale of 1, 0.5, 0, or a scale of 1, 0, as applicable, the total score achieved across all sections of the Facility Planning Readiness form.

score_max_total

With 1 point per checklist item, the maximum possible score of the section of the Facility Planning Readiness form.

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